Meeting agenda
Discussion items
October minutes
Libary Managers Report

Present: Elaine Nelson, Mary Belz, Emmett O’Connell, Gene Little, Lila Sjodin, Mary Applen, Irene Osborn, Jean Finely (emeritus), Beth Dubey, Georgia Munger (emeritus), Patti Paul, Cheryl Heywood, Gayle Newsom

Guests: Peg Engwall

Called to order 12:03pm

Minutes of the February 2011 Meeting – Elaine Nelson – moved, seconded, approved.

Treasurer’s Report – Beth Dubey – report was not included in packet due to email mishap. Will be sent and posted shortly. Brief oral report given. Noted that the bags, earbuds and other items sold on open shelves are listed in shelf income.

Library Manager’s Report - Cheryl Heywood – Discussion of requests. Announced district-wide Friends event and departure of Garrett, security guard. Book bags are in.

• Motion: Approve requests listed in the report, plus additions. Seconded, approved.

Volunteers Report – Lila Sjodin – no additions

Communications Report – Emmett O’Connell – committee meeting this morning. Discussed newsletter timeline. First draft will be done the end of this week. Working on a brochure. Information about building fund is now on the website, donation form coming soon.

Book Sale Report – Irene Osborn – every spring we loan tables, etc to a church event; discussion of policy for loaning those items.

• Motion: In general, equipment that we use for our book sales will not be loaned out to other groups. Seconded, approved.
• Motion: Purchase gluten-free items for emergency kits at the library. Seconded, approved.

Art Show and Sale Report – Irene Osborn – working on getting advertising for artists.

Library at Your Door Report – Mary Applen – discussion of name of committee – was “Homebound Readers.” Discussion of other kinds of homebound. Mary Applen would like additional volunteers for the committee, although currently no patrons using the service. Mary Belz will make sure that any requests are handled.

• Motion: Change committee name from “Homebound Readers” to “Library at Your Door.” Seconded, approved.

Membership Report – Gayle Newsom – not present

Inventory Report – Patti Paul – no updates. Discussion of ear buds. Moved to stop selling once they’re gone, seconded, approved.

New and Old Business Discussion – Mary Belz

• FOL Bulletin Board – Update – Carleigh Hill & Gayle Newsom will be working on this together.
• New Vice President – Nominations and Vote – Patti Paul volunteered. Nominated, seconded, approved.
• Olympia Library Building Fund – Emmett O’Connell – wants to have a meeting specific to this issue. Discussion of donation methods.
• Brochures – Emmett – discussion of various brochures, both for the Friends and for the library itself.

Other business: book donations are down again. Emmett will work on getting out the word. Discussion of ways to display more books at the sale.

Adjourned 1:01 pm.

Present: Elaine Nelson, Mary Applen, Lila Sjodin, Cheryl Heywood, Irene Osborn, Gene Little, Beth Dubey, Patti Paul, Jean Finely (emeritus), Gayle Newsom, Ross Lasater, Emmett O’Connell, Carleigh Hill, Larry Bauman (emeritus)

Guests: Peg Engwald

Called to order 11:00 am (approx)

January minutes, Elaine Nelson: correct POSCA to Patrons of South Sound Cultural Arts. Add that building fund was established. Moved to approve as amended, seconded, approved.

Library Manager’s report, Cheryl Heywood: requests in addition to board packet report – $50 keybox replacement, $200 for Bill Thorness on April 9, $100 for Slam poetry troupe writing workshop, $450 for yard sign campaign, 100 signs for library to give away, 100 for us to sell or give away. New total requests $3075. Motion to increase to $3100, seconded, approved.

Treasurer’s report, Beth Dubey: $3185 book sale proceeds after board packet report. Some expenses not yet deducted.

Sales Committee: still no chair.

Volunteer Committee, Lila Sjodin: no additions to board packet report.

Communications Committee, Emmett O’Connell: no meeting last month. Discussed newsletter and building fund.

Book Sale Committee, Irene Osborn: thanked volunteers. Discussed raising bargain bag price to $5, box to $6.

Art Sale Committee, Irene Osborn: call to artists is almost ready. Event will be held at the Armory. Discussed pricing, artist fees, and split with Patrons of South Sound Cultural Arts (POSSCA).

Homebound Readers Committee, Mary Applen: will be putting blurb in Friendly Village newsletter.

Membership Committee, Gayle Newsom: discussion of contact methods.

Inventory Commitee, Patti Paul: passed out table of inventory items.

Old Business/New Business - Bulletin Board: Carleigh Hill needs ideas for the bulletin board in the library.

Adjourned 11:55am.

Taken November 16, 2010 by Elaine Nelson, Secretary. Mary Belz, President, presiding

Present: Elaine Nelson, Cheryl Heywood, Mary Applen, Patti Paul, Beth Dubey, Gayle Newsom, Lila Sjodin, Ross Lasater, Emmett O’Connell, Gene Little, Mary Belz

Guests: Jean Finely

Called to order at noon

Minutes of the October 2010 Meeting – Elaine Nelson – minutes were lost.

Treasurer’s Report – Beth Dubey – new person has started taking care of the plants.

Library Manager’s Report – Cheryl Heywood – handed out “staff picks” booklet. Margery Sayer (sp?) Sayre [corrected per December minutes] has left $10,000 to the Olympia Timberland Library, will be added to other bequest funds. Fall budget requests listed were approved in August. Bulletin board is up, looks good. Library is getting a PSE grant to update lights and heating. Cheryl asked the board to think about funding for the 2011 Imagination Celebration. $3000 in current requests for winter/spring programs. Moved to approve request, seconded, aye.

Misc update – Mary Belz showed off the “yarnbombed” book cart for art contest, created by Monday night knitting group.

Volunteers Report – Lila Sjodin – ready to go for the Art Show.

Communications Report – Emmett O’Connell – no new news. Carleigh is looking for names of our favorite books to use to decorate artwork on the bulletin boards.

Art Sale - Irene not present, but Ross mentioned that setup is on Friday, and Elaine will be sending a reminder to our email list. If you are going to the Art Sale, use your name tag.

Homebound Readers Report – Mary Applen – sign for homebound readers will be on the bulletin boards. Cheryl mentioned that Adrian (sp?) is interested in getting a bookmark for the program. Mary Applen is still looking for individuals who we can assist.

Membership Report – Gayle Newsom – membership continues to grow, Friends members are advocating at many events.

Inventory Report – Patti Paul – she is working on an Excel spreadsheet of all our items.

New and Old Business Discussion – Mary Belz -

• Totes and bags – Moved to order bags of the same style as used by TRL, 250 bags with logo on one side, green color. (Total cost approximately $700.) Seconded. One opposed, otherwise ayes have it. Will decide next time how much to sell them for.
• Committee list -passed around for corrections.
• Joan & Tod Heilenday would like to seed a “building fund” with $500. Discussion of the issues involved. Beth will talk to Joan about how it could be arranged.

Adjourned 1:03pm

Note that October minutes are not available due to a computer malfunction. Page 5 of October’s board packet includes the budget requests, which were passed.