July 2010 Board Minutes

Present: Elaine Nelson, Mary Belz, Emmett O’Connell, Lila Sjodin, Irene Osborn, Ross Lasater, Gayle Newsom, Jean Finely (emeritus), Beth Dubey, Patti Paul, Cheryl Heywood, Mary Applen

Guests: Intern Greg Hodges, Carleigh Hill, Lindy Stebbins, Melissa Thetford (Community Youth Services)

Called to order 12:04

Election of Carleigh Hill to the FOL Board. Nominated, seconded, approved.

Minutes of the June 2010 Meeting – Elaine Nelson: moved to accept, seconded, approved.

Treasurer’s Report – Beth Dubey: Discussion of secure storage of Friends items. Beth and Patti will work on some suggestions and talk to Cheryl after her vacation.

Library Manager’s Report – Cheryl Heywood:

• Reviewed some of the highlights of her report. Additional request: $150 for program to cosponsor bike advocacy program with Bike Tech. “Off the Chainring Tour” August 13.
• Potluck block party POCUL (Post Office, Credit Union, Library) Triangle on August 8. Friends will donate six books, Irene will work with volunteer.
• Plants update: found someone affiliated with Capital Florist, looking at starting after Labor Day, $15/hour, 1-2 hours/week.
• Request to mention October ArtsCrush installation at our September Annual meeting
• The TRL Foundation is inviting all Friends groups to participate in scrabble-thon, sell notecards & memberships, $25 entry fee per person to play, $15 goes to local friends group. Saturday October 9. Will need help to run it that day. Sign-up will be through the foundation. “National Friends Month” County play-off on October 23 and district championship.
• The community visioning group on the Westside has asking their board members, including Cheryl, to raise money to purchase the land, need minimum of $50K to move forward. She suggested $500. Discussion, decided to donate $1000.
• Moved to approve $2250 as in discussion, seconded, approved.

Additional budget discussion:

• Irene would like to get another bookshelf, now have huge backlog of stuff! Will make recommendation next month.
• Jean requested approximately $450 to buy 5 copies of each of the PageTurners group book selections for 2010-2011. After the discussion group the books are donated to the library. Moved, seconded, approved.

Sales Committee Report & Annual Meeting Report – Kay Tortorice: not present, see report in board packet.

Volunteers Report – Lila Sjodin: talked to Jennifer Elden, will back her up on getting volunteers for the next book sale, provide training. Wants to train others to assist as well.

Communications Report – Emmett O’Connell: final newsletter was sent to the printer. Next one should be in people’s hands before the membership meeting.

Book Sale Report – Irene Osborn: in-library sales are flying off the shelves, getting good book donations. Cheryl & Irene will discuss timing of 2011 sales after Cheryl’s vacation.

Art Show and Sale Report – Irene Osborn: getting good submissions.

Outreach Report – Mary Applen: Mary B gave report about recruiting in the newsletter to find people to help, bringing and taking back books. Discussion. Carleigh will bring poster design to next meeting.

Membership Report – Gayle Newsom: Gayle will be taking on calling new members. Mailing list has 419 people, of those 137 are expired, 282 current. Jean would be willing to make renewal reminder calls shortly prior to the book sales. Elaine will work with Beth & Gayle on finalizing the online membership process. Discussion of setting goals for new memberships in 2011.

New and Old Business Discussion – Mary Belz

• Backup for Beth: needs both succession planning and someone to serve as vacation backup. Will talk to Ross.
• Committee reports: form link has been added to website. Discussion of committee structures & membership.
• October: display on the “pillar” (currently job-hunting resources) about the Friends. Start thinking about what should be on it. Will discuss at next meeting, need to finalize in September.

Executive director search (Emmett O’Connell): the trustees have decided to extend the term of the current interim director by two years and reorganize management structure. There will be a new leadership development program, to encourage crossover between service center and branches and develop candidate(s) from inside the system.

Adjourned 1:09 pm.