Minutes taken June 15, 2010 by Elaine Nelson, Secretary
Guests: Carleigh Hill, Peg Engwald, Monica Brincker
Present: Patti Paul, Cheryl Heywood, Beth Dubey, Mary Applen, Kay Tortorice, Lila Sjodin, Ross Lasater, Emmett O’Connell, Gene Little, Mary Belz, Irene Osborn, Georgia Munger (emeritus), Elaine Nelson
Called to order 12:05
May minutes (Elaine Nelson): clarified approval of funding; moved, seconded, approved.
Treasurer’s report (Beth Dubey): Earned $4138.76 from last book sale! Also deposited about $400 in memberships, including author event and book sale. Our certificate is earning 1.3% interest. She has created a backup of financial information on a flash drive. Anyone selling memberships should read the procedure; the most important point is to indicate amount paid. Earned $173 from Fireside Books from sales at Nikki McClure event in April.
Library manager’s report (Cheryl Heywood): discussion of service story. She was on radio the previous Friday with Dick Pust & Jennifer from the South Sound Reading Foundation talking about the Imagination Celebration this Saturday. She made sure to mention Friends funding of the event and the book sale coming up. One new item since report: Passport to Timberland program starts today, through end of September; visit each library & get a stamp. The Olympia stamp with otters was paid for by the Friends. Kristi in Youth Services will be going to Shelton library. Discussion of requests. Round up to $900. Moved, second, approved.
Sales committee (Kay Tortorice): the Jamie Ford event had 100+ people in attendance, sold lots of memberships. Carleigh Hill (guest) came because of that event & Kay’s introduction; she introduced herself to the group. Discussion of fundraising with businesses and how the TRL Foundation and the Friends coordinate in fundraising. Signups are needed for selling memberships at events.
Annual meeting (Kay Tortorice): changing plans to make more appealing to a larger number of people. Date is set for September 23. More details will be available in a month or two. If we have everything ready 6-10 weeks out, TRL can produce some promotional materials. Discussion of acknowledging Winnie Olsen: she will not be able to attend, but we will still honor her.
Volunteers (Lila Sjodin): Jennifer Elden will no longer be organizing book sale volunteers. Lila may be willing to take it on, but won’t be available for the next sale. She will work with Irene to figure out what to do next. We also need a volunteer to call new members also, now that Eve Johnson is no longer volunteering.
Communications committee (Emmett O’Connell): next meeting June 25th. The draft of the newsletter will be done by then.
Book sale (Irene Osborn): very active sale. Unfortunately, someone stole a valuable early 19th century book. Discussion of managing intimidating and disruptive behavior, including banning people with scanners.
Art sale (Irene): location set for the North Olympia (Boston Harbor) fire station, free to us, including tables & chairs. Spread the word to artists who may want to participate.
Outreach (Mary Applen): she needs referrals for assisting the home-bound with library services. Irene suggested having a flier on our book shelves.
Committees (Mary Belz): please review the list and think about for the next meeting.
Talking points (Mary B): she has written up some items that you can use when talking about the library.
Executive director search: Emmett explained the process but can’t say anything more. A decision may be made at June 23 meeting in Chehalis.
Adjourned 1:03
