May 2010 Board Minutes

Present: Elaine Nelson, Mary Belz, Gene Little, Georgia Munger, Eve Johnson, Lila Sjodin, Irene Osborn, Kay Tortorice, Mary Flannery, Jean Finely, Gayle Newsom, Patti Paul, Mary Applen, Emmett O’Connell, Cheryl Heywood

Guest: Peg Engwald (sp?), formerly of the Lacey Friends

Call to Order 12:03

Minutes of the April 2010 Meeting (Elaine Nelson) Becky’s last name is Liebman. Correct spelling is Frances. Moved, seconded, approved.

No Treasurer’s Report for May (Beth Dubey on vacation)

Library Manager’s Report (Cheryl Heywood) Big news is transfer to new software system, went pretty smoothly. Friends paid for some food for staff last week, which was very helpful. Cheryl nominated Mary Belz for awards given out by the Volunteer Center. Mary B. won an honorable mention for the “Lead with Experience” award. Ceremony is this Friday night. Mary & Cheryl will be on KGY 1240AM tomorrow to talk about the Friends. Requests in addition to those in report: security mirrors (2) $87.25 ea (174.50); lectern with cup holder $139; $60 for lunch for volunteer: total $373.50. PA system came in last week, but needs batteries. Patti proposed $400, moved seconded, approved.

Sales and Annual Meeting Reports (Kay Tortorice) Not much change since last time. Looking into getting business donations, either large donations and/or a separate membership category, in the talking stage. Still working on a date for the Annual Meeting in late September. Agenda set: refreshments & music, board members, Cheryl to talk about Friends, charette (sp?), possibly a volunteer award. Would like to honor Winnie. Make archive information available for people to look at during refreshments. Discussion about attendance.

Volunteers Report (Lila Sjodin) No report.

Communications Report (Emmett O’Connell) Set the next Committee Meeting. Working on Google Checkout. Discussion of newsletter.

Book Sale Report (Irene Osborn) Book donations have been significantly down; probably a fifth of previous levels, and a longer lull than usual. Peg said that Lacey has had lower donations as well. Discussion of ways that we can help boost donations. Art sale can’t be held here in December, need help finding a new venue, $300 or less. Discussion of art sale location & timing. Discussion of promotions for next book sale on June 12 – 13. Book sale fliers will be in Cheryl’s office to pick up, Irene will email. Thanks to Patti Paul for volunteering to take care of getting our Book Sale banner up for the June sale.

New and Old Business Discussion (Mary Belz)

• Vote on revised By-laws
  Approved.
• Election and Installation of new Board Members for two-year terms
  Current members up for re-election: Mary Applen, Mary Belz, Beth Dubey, Emmett O’Connell.
  New/returning members: Ross Lasater, Gene Little, Kay Tortorice.
  Moved to accept slate, second, approved.
• Heartfelt thanks and good wishes to retiring Board Members
  Jean Finely is stepping down after 15 years, still a strong supporter. Eve Johnson and Mary Flannery are also retiring. Thanks all around.
• Volunteers for Membership Sales at Library events
  Upcoming author events, sponsored by Friends; worked out who will be at events May 22 – June 19. Mary B has talking points available.

Green membership box is now up front, from Gayle’s husband.

Adjourned 1:01 pm.