Present: Elaine Nelson, Gene Little, Beth Dubey, Gayle Newsom, Jean Finely, Eve Johnson, Mary Flannery, Emmett O’Connell, Lila Sjodin, Kay Tortorice, Mary Applen, Mary Belz, Patti Paul
Called to order 12:01
March minutes: add Beth Dubey to list of those present; moved, seconded, approved
Treasurer’s report: reviewed summary of last year’s finances, 1 year CD is due to renew on April 24. Motion to roll it over, seconded, approved. We received $250 donation from Becky Liebman, Beth read a letter from her. Beth is hopefully going to Europe next week; Wanda will be serving as her backup.
New board members: Frances Davis is interested in joining the board, will attend starting at 12:30, she teaches classes on Tuesdays. Discussed shifting board meeting time, but not possible with current board members’ schedules. We definitely want to invite her, once her schedule allows. Discussion of board membership requirements in bylaws: would like to require Friends membership and possession of library card.
Manager’s report (Cheryl not present): concern that her report is too long with information that is available in newsletters, etc. Mary B will talk to her. Discussion of financial requests. Eve suggested increasing to $6500, moved, seconded, approved.
Mary Belz read a thank you letter from Paul Grudis event.
Volunteer report, Lila Sjodin: nothing new beyond what’s in report. has procedure for outreach.
Communications report, Emmett O’Connell: committee discussed ways to move forward with electronic communications, in particular converting FB friends to paying members. Suggestion that newsletter is too much to read, maybe go to trifold every other month? Will be discussed at next comm meeting. Discussion of online payment. Emmett will get that set up. More discussion of newsletter timing & content.
Membership report, Gayle Newsom: new procedure, at the circ desk with boxes for organizations, we will be included. Her husband is making the box, which will be locked, and Beth will have the key. That will allow members to renew right at the library. Library staff will also sort the Friends mail into that box. Need to update the membership form: “For office use only: date, amount, cash/check, initials”. She has been so gratified to see so many people send big checks.
Patti Paul: Wanda wanted her to bring this up: Nan, a past book sorter, passed away from cancer recently. Wonders if we could send flowers. Suggestion of sending a card, since the funeral has already passed, to be signed by the sorters. Patti will take care of it.
Sales & outreach report, Kay Tortorice: met with Mark Derricott. Discussion of goals in soliciting memberships. We want to build awareness that Friends are providing money for events and other activities.
Membership meeting, Kay: reviewed info in the packet. Planning this year’s event in September, then transitioning to May in 2011. May meeting this year is still general membership meeting. Discussion of process. New members: Ross Lassiter, Frances Davis, Kay T. Who is up for re-election? Beth, Elaine, Patti are odd years. Mary sent around list for people to indicate when they joined. Have an opening for a Vice President, because Mary Flannery is stepping down. Change new version of bylaws to have at least 6 plus officers.
Next meeting will vote on bylaws.
Adjourned 1:01.
