March board minutes

Present: Mary Belz, Mary Applen, Eve Johnson, Mary Flannery, Patti Paul, Georgia Munger, Irene Osborne, Jean Finely, Gayle Newsom, Emmett O’Connell, Lila Sjodin, Elaine Nelson, Kay Tortorice, Gene Little, Cheryl Heywood, Beth Dubey [ed 5/13/2010]

Guests: Mark Derricott

Called to order 12:01 pm

Congratulations to Emmett on his appointment to the TRL Board of Trustees. His first meeting will be April 21, 7pm in the Olympia library atrium.

Distribution of current board and committee lists.

February minutes, Elaine Nelson: move Kay & Gene from “guests” to “present.” Will be reviewed ahead of sending packets by Jean and Cheryl. Moved to accept, seconded, approved.

Treasurer’s report, Beth Dubey: $9327 in checking as of March 9. CD of $15000 will mature in April. Have received contributions in memory of Mary Campbell. Discussion of relations with local booksellers.

Manager’s report, Cheryl Heywood: reviewed some items from the report. Distributed handouts for Friends & Board Forum, April 24, and “Circle of Friends” newsletter from the TRL Foundation. City is stopping contract to maintain large plants, $130/month is current cost. Discussion of options. Will come back with more information in April. Discussion of requests. Amended gifts to aides & pages, increased to $25 each; amendment approved. Total request $1780. Moved, seconded, approved.

FOL History, Lila Sjodin: brought everything from Winnie, starting in the 80s, want to think about purchasing archival storage. Discussion.

Communications, Emmett O’Connell: finished newsletter, it’s at the printer. Mailing party on Thursday around 10:30 am.

New business/discussion:

• Discussion of procedures manual, Mary B. Everyone is responsible for reviewing and understanding. Copy will always be available in the book room.
• Bylaws, Beth. Current draft of updated version distributed. Email Beth with any ideas, etc. Will be the top topic for April’s meeting. Discussion.
• Committee reports for board meetings, Mary B. Elaine will resend link to online form to committee heads.
• New board members, Mary B. Ross Lasater has volunteered to come onto the board. Moved, seconded, approved. Discussion. Eve, Georgia and Mary F will be stepping down as of May. Georgia will continue as emeritus. Discussion of committees, volunteering. Discussion of publicity. Jean will organize a group to work out where to post fliers: Gayle, Mary A, Elaine, Patti. Everyone email Jean lists of places where they think they can get posters up or bring to the next meeting.

Secretary had to leave at 1:10, notes below taken by Lila Sjodin

• Kay is the chair of the annual meeting. Mary Applen and Emmett will help her. The committee will meet with Cheryl to discuss where and when to hold the meeting and what type of program. Some discussion on holding two meetings – the regular May meeting and maybe a special evening meeting.
• Eve is the nominating committee. She will call the names Mary Beltz had collected as possible board members. Board members should contact Eve with names of any other people who might be interested in joining the board.

Adjourned approx 1:20.