February Board Minutes

Minutes taken February 16, 2010 by Elaine Nelson, Secretary

Present: Elaine Nelson, Georgia Munger, Eve Johnson, Jean Finely, Mary Applen, Patti Paul, Emmett O’Connell, Irene Osborne, Mary Belz, Beth Dubey, Lila Sjodin, Cheryl Heywood, Kay Tortorice, Gene Little [ed 3/16]

Guests: Kay Tortorice, Gene Little [ed 3/16]

Called to order 12:05

January minutes, Elaine Nelson: discussion of level of detail needed in minutes. Update Outreach: change to “discussion of.” Determined that we don’t need names on moves and seconds, stick to action items, no need to add level of detail of prior minues. Moved, seconded, approved.

Treasurer’s report, Beth Dubey: book sale net was $3960. See attachments in board packet for details of current budget.

Manager’s report, Cheryl Heywood: cigarette bin came in much cheaper than anticipated (see packet), requests total $1313, but have additional request of $150 for rubber stamps of otters for upcoming activity. Discussion, moved to allocate $1500, seconded, approved.

Book sale, Irene Osborne: The February sale went well. Sorting process needs to get more books tossed out. Next year will check to make sure it’s not same day as the Super Bowl.

Volunteers/procedures, Lila Sjodin: Lila has finished first version and created notebook for procedures and bylaws. It will be kept in the back room, along with master copies of forms. Discussion.

Outreach, Mary Applen: Discussion of issues around outreach to home-bound individuals.

Communications, Emmett O’Connell: working on newsletter, trying new layout software & rebuilding template, draft done by the end of the week. Has a big to-do list of other items.

Membership: Gayle Newsom was absent, but we have a lot of new members.

New business & old business:

• Mary Belz will email 2009 accomplishments.
• Correction of some board member info on roster.
• Lila Sjodin has talked to Winnie Olsen’s family, and she would be very honored to be moved to emeritus status.
• Discussion of contact info. Email addresses for Eve, Patti, Elaine should not be on the website, others will be added as time permits.
• Discussion of committees: tasks and membership. Included discussion of inventory of FOL assets; Beth will be in charge as the treasurer and may delegate. More discussion of outreach committee scope: community outreach, membership outreach. Mary Applen will be charge of community aspect. Bylaws: Mary Belz will get Gene Little’s suggestions to Beth. Anyone else who has input should join the committee: Beth, Elaine, Jean, Gene.

Adjourned 1:06