June Board minutes

[DRAFT]

Taken June 16, 2009 by Elaine Nelson, Secretary

Present: Mary Belz, Georgia Munger, Marijo Loftis, Gayle Newsom, Eve Johnson, Winnifred Olsen, Mary Applen, Patti Paul, Irene, Mary Campell, Emmett O’Connell, Jean Finely, Elaine Nelson, Beth Dubey

Guests: none

Call to order 12:05

Review of May minutes. Update: Beth did not send a thank you note. “cmte”? Committee. Book sale report: “next (year’s) sale” “next year’s spring”. Garrett is spelled correctly. Remove parens & question mark from “bazaar” under gift card discussion point. Cross out “(etc)” from sentence in logo paragraph. Substitute “party” for “part”. Remove parens generally. Minutes approved. Mary Applen seconded. [note: May minutes updated online on June 22.]

Treasurer’s Report: Sales still bringing in about $600/month.

Old & New Business

• Logo: Elaine walked the new design around. Emmett brought up the question of text under the logo; prefer not to specify to be able to use for different purposes. Concerns about dark colors. Winnifred is concerned that it won’t recognized. Eve is on the fence. Others really like it. Discussion of the recognition issue, using words vs not using words. Emmett’s first memory of the library is the otters! Jean likes the idea of the boy reading to the otters, thinks some casual users may not be aware of the statue, but that’s an opportunity for a feature story in the newsletter. Elaine said also permanent website feature. Winnifred brought up that the statue has been moved, isn’t as central, asked if Mary B can find out why moved. Motion to approve Gayle moved, Mary A seconds. All aye. Irene noted that it looks nice very small; Elaine agreed. Can add to website right away.
• Notecards & puzzles. [lost a chunk of notes, please let me know if you remember anything important that I missed.] Irene wants to see a lot of different stuff, including notecards with just the logo. Discussion of the quote, including Elaine reading from the May Board Packet. Eve has been calling people to welcome them to Friends of the Library, mostly gets machines, perhaps postcards would be a better idea. Perhaps with library hours? Put onto the next communications committee agenda. $7.50 vs $5? Sales tax? Beth will look into it with Department of Revenue. Discussion of psychology of pricing. Actually price: $6.91 with $.59 sales tax. Where will they be sold? Is a Cheryl issue. Irene said they’d previously discussed having them at events. May do online in the future, but not now. Passing on puzzles. Looking for someone who can make the puzzles. Get online? Want to have for Christmas.
• Rollout of notecards/puzzles, photo op incl Mimi Williams, have not formally thanked.
• Email list. Marissa T is moving to Seattle, will not be participating. Emmett said basic ideas of when to email, but need to get together with heads of membership and volunteer committees to organize: Marijo & Gayle. Will set time after the meeting.
• Website: no particular updates. Mary will check names of board members. Include contact information? Eve’s suggestion is to list one contact. Beth would like a generic info@ email address; Elaine wants to create a contact page, including postal address, contact form, and phone number. Elaine & Emmett will get the email address set up. Discussion of Lila as volunteer coordinator. Individual board contact info will not be listed.

Committee Reports

No reports received before the meeting. Mary B did not send reminders to see if people would do on their own. Elaine created an online form. Marijo thinks the report handout is duplicative. Mary B thinks it can make meetings faster. Gayle asked if URL will be provided; yes. All committee heads would like a reminder. Jean can include with her phone call reminder, and will switch that to Wednesday before meeting. Marijo asked about emailing direct to Elaine. Redundant to put members’ names across the top. Elaine will remove from the form, prefers form vs direct email.

• Manager’s Report: Cheryl not present due to family emergency. Mary A said comics event was wonderful. Discussion of additional request for scifi event in October. $944 + $520 = abt $1500. Naked Puppets event needs to be paid for in July, scifi event not until October. Don’t know when Selden event is. Mary C moves approve total amt, Mary B seconded. Aye.
• Book Sales: no updates.
• Communication: no updates.
• Membership: new members, and people have been giving a lot more than the membership amount. Now 3 or 4 members for life. When Eve has called them, one person said that she knows a lot of people can’t pay at all right now, so paying more.
• Outreach: events are listed on the board, looking for volunteers. Events are Simon Kogan 7/10; Naked Puppets 7/17; Page to Stage 7/11. Mary A said that Reader’s Digest said Procession is best parade in the US! Can we do something here, eventwise? Jean noted the #6 placement in Kiplinger’s best cities.

Other topics

• Irene: art sale will be in December as a fundraiser; 3 distinct dates. Approved by library. Will report next time.
• Jean: will be having picnic on July 6 in memory of her husband, deceased last October.

Adjourned at 1:09 pm.

3 Responses to June Board minutes

1. Eve Johnson says:

   June 22, 2009 at 2:51 pm

   Using “Ya” for you is not acceptable. The least the Library can do is promote proper English.
   “Otter” is bad enough!
   Eve Johnson
2. Beth Dubey says:

   June 23, 2009 at 12:26 pm

   I was there. Please add me to the list.
3. Elaine says:

   June 23, 2009 at 12:32 pm

   Done! Thanks for the catch, Beth.

   Eve, it’s the name that the artist gave her work. No, not especially grammatically correct, but I think she was going for something more vernacular. (I’ve added quotes around the name to emphasize that it’s the title.)